YCS Services

... at least some of them.

The Why and What Of "Your Club Services(YCS)"

Why use "Your Club Services"?

Filling the positions of Clubs Registrar, Club Web Admin and Club Treasurer is now nearly impossible.

  • Recruiting and retaining volunteers has become more and more difficult

  • All clubs have an ever increasing burden of making sure all players and coaches meet the legal requirements, rules and guidelines of governing bodies.

  • YCS now offers services necessary to keep your club in compliance and simply operate some of your back office tasks.


What does "Your Club Services" Offer?

Registrar

  • Create or Verify your Registration Program settings to ensure compliance and usability

  • Notify all Players and Families of Birth Record and Photo requirements. Assist Players and Families in successful upload. Verify accuracy of this information and obtain signoff of all Players from the governing body.

  • Notify and assist all Admins(Coaches, Manager, Board Members, all adults involved with Players) of Verification, Safesport, Concussion, Photo and other requirements. Verify accuracy of this information and obtain signoff of all Admins from the governing body.

  • Based on your clubs selection of Players and Admins to Teams:

    • form these Teams in local club system

    • publish Teams based on website capabilities

    • Submit Teams to governing body using website capabilities of via upload

    • Verify accuracy of this information and obtain signoff of all Admins from the governing body.

    • Submit Teams to Leagues

    • Submit Teams to Tournaments

    • Submit Teams to Cup

  • …and more


Web Services

  • Review and recommend adjustments to club website

  • Make adjustments to website per club requests

  • Maintain seasonal page and widgets based on information from club

  • If the club is a non-profit, establish the club as a certified non-profit with TechSoup and obtain a Google For Nonprofits workspace.

  • …and more


Treasurer

  • If the club has not already done so, set up club finances in QuickBooks Online. With TechSoup this is a negligible cost.

  • Review Chart of Accounts

  • Establish linkages to bank accounts

  • Setup Board of Directors access to the books as needed

  • Setup the clubs Accounting firm access as needed

  • Oversee, revenue and reconcile

  • Make payments to vendors based on club policies

  • Provide weekly, monthly and annual statements to club board

  • …and more